Creating a New Price List
Let's now work through Creating a price list from scratch.
Product Selection
To do that you simply click on New Price List and you'll be presented with a product selection.
Find and add your products. Here you can search for products by Business Unit, Industry or Product Group, or any other header columns that you have within your data source.
Or if you have the Product IDs elsewhere you could use the Text Entry option and paste the list of them in there.
For this example, you'll remain in the Picker.
I'm not going to select any, which means the system will automatically add all products into this price list. Once you have all the products you want to add click Continue to Parameters.
Calculation Parameters
In the 'Set Parameters' step, there are the following options:
Headers contain 3 sections which will appear in the header section of your resulting price list.
Logic, which you can use to configure the price list further after creation. This could be something like a geographical, customer, or product filter;
charts for the Price List and
a summary with calculation results
However, this is optional.
Default pricing logic – Select the logic that will be used for products that have no pricing logic defined (the product's default pricing logic can be found at Products > Pricing logic column). If a default logic for Price Lists is defined, it will be preselected here. If no selection is made, the application-wide default generic logic will be used.
Only Active pricing logic(s) with no additional 'Nature' value will show in this drop-down.
This is also where you will determine if this is a global or country-specific price list, dependent on the logic you select.
Here you can see if we select the Independentprice listLogic it presents us with an Independent Level down below, which is set to global.
If you select Dependentprice listLogic, you're presented with both an independent and Dependent Level option. Which you can see provides the countries in which this price list will be valid.
Your organization will have its own logic naming system and you may need to check which one provides the option that you're looking for.
While this demo system shows global and country, your parameters may be completely different.
Result Price – Determines your Final List Price which can be manually overridden. The drop-down shows all pricing elements from the selected Default pricing logic. If the Default pricing logic is empty, the drop-down here will show all pricing elements from all pricing logic. The resulting price is rounded to 5 decimal places.
Matrix logic – Optionally define a Matrix Price List. The Matrix Price List is another type of Price List. Through the addition of a second key dimension, prices can be calculated, displayed, and maintained (multiple times) per combination of the SKU (product) and any other dimension, such as country, quantity, customer, etc. With the selection of a 'Matrix Logic,' a secondary key for a Price List can be defined.
So let's click on Create price list and see what happens.
Calculating the Price List
The new Price List gets the status 'Pending' and starts to calculate the prices.
If needed, you can cancel the calculation by clicking the 'Cancel calculation' button.
The status is not updated automatically but only when you click the 'Refresh' icon.
The time it takes will depend on the number of products it contains and the complexity of the logic employed.
Editing Options
You can now select it and you'll see a range of options appear at the bottom of the window.
This price list is not yet ready to be approved. You may still want to still add products or recalculate the prices.
Also if you wanted to make any amendments to fields, such as the Expiry Date, User Groups to Edit or view then you do this by double-clicking in the relevant column and making the changes. This is important only the Expiry Date can be amended afterward without creating a new revision.
And when you're ready you can submit it for approval. If you select to make a revision a brand new price list is created.
Once the calculation completes and the status changes to Ready you can now submit the price list for approval.
Price List Workflow
Once that's done you can select the price list and click on View Workflow where you can track its approval status, see the approval User Group and if you wanted you could withdraw the price list from the approval workflow to make changes.
The next step is to navigate to the approvals and approve them. You may not have the authorization to do this and may need to wait for an approver to review and approve it first.
Assign a Price List to a Customer
And when you return to the price list you will see the approved price list. When you select it, will give you options to assign it to a Customer or Revoke it.
You can find out more details about assigning price lists to customers here.