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The illustration show above outlines the steps and requirements for a project workflow, specifically focusing on the stages before, during, and after a workshop.
Before: Requirements Workshop
The Statement of Work (SoW) serves as the foundational document that meticulously outlines the various critical components of the project, providing a detailed roadmap for the successful delivery of the solution. It contains the following:
Proposed Timeline
Within the SoW, the project team has outlined a comprehensive timeline that maps out the key milestones, deliverables, and interdependencies throughout the project's lifecycle. This detailed timeline reflects the team's thorough understanding of the scope and complexity of the undertaking, ensuring that all stakeholders have a clear and aligned view of the project's trajectory and the expected timelines for completion.
Requirements Overview
The SoW also includes a detailed overview of the project's requirements, encompassing both the functional and non-functional aspects of the solution. This comprehensive requirements documentation demonstrates the team's commitment to fully understanding the customer's needs and objectives, setting the stage for the development of a solution that truly meets and exceeds their expectations.
User Stories
Complementing the requirements overview, the SoW delves deep into the user stories that have been meticulously crafted to capture the specific needs and pain points of the end-users. By providing these detailed user stories, the project team has showcased its dedication to designing a solution that is tailored to the users' unique workflows, preferences, and expectations, ensuring a seamless and intuitive user experience.
Estimations
Recognizing the importance of accurate planning and resource allocation, the SoW also includes detailed estimations for the project, covering aspects such as effort, timeline, and cost. These estimations, developed through rigorous analysis and subject matter expertise, demonstrate the team's commitment to transparency and their ability to set realistic expectations for the customer, ultimately paving the way for a successful and well-managed project execution.
By comprehensively addressing these key elements within the SoW, the project team has laid a solid foundation for the engagement, instilling confidence in the customer and setting the stage for a collaborative and productive partnership throughout the project's lifecycle.
In the Statement of Work (SoW):
Proposed Timeline: Outline the project timeline.
Requirements Overview: Provide an overview of the project requirements.
User Stories: Detail user stories to understand user needs.
Estimations: Provide estimations for the project.
After: User Stories + Data Workshop
During the Workshop:
Line up Use Cases from Industry Catalogue: Align use cases with industry standards.
Review User Stories for each Use Case: Evaluate user stories in context with each use case.
Identify Necessary Data Sources for each User Story: Determine the data sources required for each user story.
Data Readiness Finalization: Ensure data readiness is completed as a prerequisite for project initiation.
Project Manager from PFX/Partner should be on place during workshop: Ensure the presence of a project manager from PFX/Partner.
Team Setup on the Customer Side: Establish the team on the customer's side.
SoW (Statement of Work)
In the SoW:
Use Cases from Industry Catalogue lined up = standard project: Align use cases with industry standards.
Estimations: Provide detailed project estimations.
Timeline Presented in Weeks Instead of Mention of Actual Dates: Present the timeline in weeks rather than specific dates.
List of Team Members from Partner and PriceFx: Include a list of team members from both the partner and PriceFx. PriceFx support is non-negotiable, with minimal support being a weekly call. The less experienced the partner, the more PriceFx will participate.
Mandatory Requirements Made Clear to the Client: Clarify mandatory requirements to the client, including team members, participation, timely delivery of data, and testing.
There will be no project start if:
There is no data drop.
There is no proper team setup and governance on the customer's side.
Insights:
Structured Workflow: The document provides a clear and structured workflow from initial requirements gathering to finalizing the Statement of Work (SoW).
Emphasis on Data Readiness: Data readiness is highlighted as a crucial prerequisite for starting the project, ensuring that all necessary data is available and organized.
Client and Partner Coordination: The importance of coordination between the client, partner, and PriceFx is emphasized, especially regarding team setup and governance.
Flexibility in Timeline Presentation: Presenting timelines in weeks rather than specific dates allows for flexibility and easier adjustments.
Non-Negotiable Support: The non-negotiable support from PriceFx ensures that there is always a minimum level of engagement and oversight from their side.
This structured approach ensures that all necessary steps are taken before starting a project, minimizing risks and ensuring a clear understanding between all parties involved.