Workflows

In this section, you can define flows based on events generated by partition actions (e.g. completing Price List calculation), by IM instance or by PM. Then you can react to these events by triggering selected logics or calculation flows on a partition or, in the case of integrations, you can trigger a route (of the type direct). This functionality is meant for system integrators to allow them to trigger real time and sequenced processing.

The flows are built using event listeners. These can trigger a process (Calculation Field Set, Calculation Flow, Data Load etc.), a calculation logic on a partition, a direct route for IMs or another workflow. The listeners can be grouped in a multi-step workflow. Event payload can be used in the triggered calculation logic. The action (which generates events) can also be scheduled for a specific time or frequency.

Examples of use:

• Trigger a Data Load to save prices to a price history table after an LPG recalculation.

• Trigger emails or other notifications when certain data or types of data are received.

• Integrate a data file into Product Master, trigger truncation, trigger Data Load to to Product Data Source, trigger update to add new products to LPGs automatically or update a Company Parameter and send a notification that new products were added and need attention.

• All of the above can also be done using an IM route which calls REST API and runs any required operation.

To see this section, you need to have the Partition Event Orchestration - use permission.

This section consists of two parts:

Workflows

Shows a list of existing workflows and their basic details. From this screen, you can create a new event workflow, or download the Workflows table in the CSV format (via the Export CSV button). In the row menu (the three-dots menu) you have the options to edit or delete the workflow.

Open

Workflows Table

Column	Description

Column	Description
Workflow	Displays the name of each event workflow. You can search for workflows by entering text in the search box above the column.
Target	Shows the source name of the single-source workflow type. The field is empty for the multi-source workflow type.
Description	Provides a brief description of the workflow's purpose or function. You can search within this column for specific workflow descriptions.
Status	Indicates whether the workflow is currently Enabled or Disabled. You can toggle the status by switching the button on or off.
Last Run	Shows the date and time when the workflow was last executed. Users can search by date to find recent or older workflow runs.
Created At	Displays the date and time when the workflow was initially created.
Notes	Highlights any issues or warnings associated with the workflow. Workflows and listeners affected by the deletion of source partitions or integrations are automatically disabled and the Invalid Links warning is displayed.
Created By	This field is hidden by default. Click the cog-wheel in the top-right corner > Fields Visibility in the Table and make the desired field visible. Open
Last Modified At	This field is hidden by default. Click the cog-wheel in the top-right corner > Fields Visibility in the Table and make the desired field visible.
Last Modified By	This field is hidden by default. Click the cog-wheel in the top-right corner > Fields Visibility in the Table and make the desired field visible.

Workflows Three-Dots menu

For each workflow, additional actions can be accessed by selecting the three-dots menu ("...") on the right side of the workflow row.
The following actions are available:

• Edit: Opens the Edit Event Workflow dialog, allowing you to modify the workflow's settings and details.

• Show Definition: Opens the details of the Workflow, or Scheduler in read-only mode. In this mode, all toggles and fields are read-only, and there are no editing options. Instead of Save and Cancel buttons, a Back button is displayed. Users with edit permission (event_orchestration.edit) can see both options (Edit and Show Definition), while users with read-only permission (event_orchestration.read) can only see the Show Definition option.

• Show Run History: Switches to the Logs table, where the entityType.keyword : "value" AND entityId : value query is searched to review a history of all executions of the specified workflow.

• Make a Copy: Opens the Create a Copy dialog. Allows you to create a duplicate of the selected workflow with a new name (adds the "(copy)" suffix to the original name by default). You can enable or disable the copied workflow and replace sources/targets or other entities used within the workflow. The original source is displayed alongside the new source field, which can be modified as needed, the same for original target and new target for the multi-source workflow type. To finalize, click Create.

• Delete Event Workflow: Opens the Delete event workflow dialog that allows you to permanently delete the workflow from the system after clicking the Delete button.

Running Workflows

Shows a list of currently running workflows and detailed information about each, including its description, status, last run date/time, and creation date/time. In the row menu you have the options to manually stop the workflow or restart it from the last executed step (useful in case of a stuck workflow).