A refinement session, also known as a backlog refinement or grooming session, is a dedicated meeting where the product development team collaboratively reviews and refines the items in the product backlog. In our case, the minimum attendees are the Solution Architect and the Customer Team.
The primary goal of refinement sessions is to ensure that the backlog items (typically user stories, but also bugs or ideas, or other item types) are well-defined, understood by the team, and ready for implementation in future sprints.
Here's a breakdown of what happens during a refinement session:
Review of Backlog Items: The team reviews the backlog items, which may include user stories, bugs, technical tasks, or any other work items. The Solution Architect leads this session, presenting backlog items one by one for discussion.
Discussion and Clarification: The team engages in discussions to gain a clear understanding of each backlog item. They may ask questions to clarify requirements, acceptance criteria, and any dependencies or constraints associated with the item.
Breaking Down User Stories: If any user stories are too large or complex to be implemented in a single iteration, the team may break them down into smaller, more manageable tasks or sub-stories during the refinement session.
Estimation: In some refinement sessions, the team may estimate the effort required to implement each backlog item. This estimation helps in planning and prioritizing work for future iterations.
Prioritization: As the team discusses backlog items, they may also consider their priority relative to other items in the backlog. This helps in ensuring that the most valuable and important work is scheduled for implementation in upcoming iterations.
Updates to the Backlog: Based on the discussions and refinements made during the session, the backlog items may be updated with additional details, revised estimates, or any changes to their priority.
Action Items: At the end of the refinement session, the team may identify action items or tasks that need to be completed before the next session. These tasks could include further research, additional stakeholder consultation, or clarification of requirements.